Executive Assistant | Business | 147519 | New York, NY

A leading global law firm with strong New York roots is seeking a high-performing Executive Assistant to provide senior-level support to three corporate partners. This position is ideal for a proactive, detail-oriented professional with experience supporting senior law firm partners or C-suite executives. The role requires excellent judgment, strong client service skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Administrative & Team Support

• Manage complex calendars and meeting schedules, resolve conflicts, and send reminders.
• Provide comprehensive travel planning, including itineraries and timely expense reports.
• Support document production, electronic filing, and ensure technology proficiency.
• Coordinate with billing to edit pro formas and generate timely client bills.
• Track and enter time entries with attention to client billing preferences.
• Notarize documents as needed and provide back-up support to other team assistants.
• Foster a collaborative working environment and improve team processes.

Business Development

• Maintain and update CRM/IA database; research contacts and track business activity.
• Support client engagement by scheduling calls, meetings, and assisting with small events and gift selection.
• Prepare materials for pitches, meetings, and proposals; collaborate with the marketing team.
• Build strong relationships with clients and their administrative contacts.

Candidate Qualifications

• 5+ years supporting senior-level law firm partners, practice heads, or C-suite executives.
• Exceptional communication, organizational, and interpersonal skills.
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
• Ability to anticipate needs, think ahead, and handle multiple high-priority tasks.
• Demonstrated discretion in handling confidential information.
• Proven ability to meet deadlines in a fast-paced, high-pressure environment.
• Strong judgment and problem-solving skills.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunity to support top-tier legal professionals and work in a collaborative environment.
• Access to professional development resources and firm-sponsored training.
• Engage in high-impact client and business development initiatives.

Salary: $100,000 – $125,000

Reference: 147519